Microsoft 365 outlook settings auto archive

Microsoft 365 outlook settings auto archive archive#

To delete or archive items, check the вЂњArchive or delete old itemsвЂќ checkbox. To delete expired items from your mail folders, check the вЂњDelete expired items (e-mail folders only)вЂќ checkbox. In the вЂњDuring AutoArchive:вЂќ section, set any other default AutoArchiving options you want.

To show a prompt before the AutoArchiving starts, check the вЂњPrompt before AutoArchive runsвЂќ checkbox. Then change the number next to the вЂњRun AutoArchive every X daysвЂќ checkbox. To set how often to AutoArchive, check the вЂњRun AutoArchive every X daysвЂќ checkbox. This dialog box lets you set the default AutoArchiving settings for your Outlook folders.

Then click the вЂњDefault Archive SettingsвЂ¦вЂќ button to open the вЂњAutoArchiveвЂќ dialog box. To set the default AutoArchiving behavior for all folders in Outlook, select the вЂњArchive items in this folder using the default settingsвЂќ option. The three AutoArchiving options you can set are вЂњDo not archive items in this folder,вЂќ вЂњArchive items in this folder using the default settings,вЂќ or вЂњArchive this folder using these settings.вЂќ Then click the вЂњAutoArchiveвЂќ tab to set the folderвЂ™s AutoArchiving features. Then select the вЂњPropertiesвЂќ command from the pop-up menu that appears to access the folderвЂ™s properties. To set up AutoArchive in Outlook, right-click the folder for which to set AutoArchiving.

AutoArchiving does this automatically, reducing the amount of time you spend manually archiving items. It also reduces the amount of storage space needed for item storage in Outlook. AutoArchiving reduces the number of items that Outlook must process when it opens a folder. Alternatively, you can instead delete them from a specified folder after a set period of time has elapsed. An archive is a folder to which you can save old email to clear them from your Inbox but retain them for record keeping. Archiving makes it harder to find and manage your mail store.AutoArchive in Outlook lets you automatically move messages from a specified folder to an archive folder. ThereвЂ™s no need anymore to move older messages to improve OutlookвЂ™s performance. However, as weвЂ™ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Д¬hoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but itвЂ™s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:Дelete вЂ“ move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. ItвЂ™s no different to using the Move button and choosing Archive from the pull-down list (if youвЂ™ve done that before).Д«ecause itвЂ™s just a simple Move command, you can add things to the Archive folder using other Outlook features: ThatвЂ™s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync вЂ“ the Archive folder can be synchronized (or not) with other devices and cloud storage. Searchable вЂ“ it can be searched either separately or as part of an вЂCurrent MailboxвЂ™ or wider search. In other words, Archive is nothing special. Unlike the old Archive which saved messages separately. This new style Archive folder is part of your mailbox and saved in the PST/OST file. ItвЂ™s a default folder (which canвЂ™t be changed) for Office 365 hosted,, and Exchange accounts.ДЇor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.ДЄrchive is just another folder among many in the same Outlook mailbox and data store.

Microsoft 365 outlook settings auto archive